1. How to document the broad spectrum of teaching activities at ITU (Lene Pries-Heje, 15 min.)
2. Center for IT Project Research at ITU, a short briefing (Jens Schmidt, 10 min.)
3. Workplace Assessment 2017/18 (APV) (Jens Chr, 15 min.)
4. SAT-business is looking for 1-2 volunteers to become VIP observers (Christopher Gad, 2 min.)
5. The research data management policy (Irina, 15 min)
5. AOB

Minutes

1. How to document the broad spectrum of teaching activities at ITU (Lene Pries-Heje, 15 min.)

Every study programme has to report on some quality measurements once a year.
The Ministry asks us to report on different measurements.
Student intensity is also measured (how many hours do we keep our students busy?) - lecture hours is the only way to measure this for now.

Participants in the work group:
Aske Kammer, DD
Rachel Douglas-Jonas, BI
Peter Sestoft, CS

How do we measure the teaching that goes on outside the lectures. There is no final decision yet but Lene would like your input/feedback. Lene would like to take a pro-active approach and come up with a suggestion for the politicians.

Some of you might already have been asked about which kind of learning/teaching activities you introduce your students to.
How do you describe your courses?

It's important to show that learning activities are part of the courses (not all lectures). The outside world look at lectures as quality teaching.

The students' time could be divided between:
Faculty time
TA time
Self-study time

Although they might want to measure how much time do students have with faculty, it will be good to have something else to show them (what else do we do/how else do we engage the students).

After Lene talks to all three departments, the work group will make a decision about future steps.

We have also been asked how many hours students spend on their education - the students will have to answer themselves but it is possible that we will be asked how much time we had planned for them to spend on their studies.
It was not the intention to measure this when this work started but the two things might get mixed up.

Feedback:
Steffen: Student intensity defined by the Ministry: 824 hours/semester 0 59 hours/week - perhaps not very realistic.

Christopher: will this be visible to the students? It could perhaps create the wrong expectations. Students are different and need different approaches to learning.
Lene: there's a possibility of keeping this as an internal budget. We understand that you might adjust your activities after the students are engaged.

Irina: the students diversity might reflect on the design of the course - different activities for different students.
Lene: we need to be able to argue that we engage our students full time.

Brit: if it is only to be used internally, there needs to be fewer categories to make it more simple for the teachers to plan. If it is to be visible externally, then it is good with many categories to make the diversity visible. ANd then it sholdn't be a tool for students to check up on whether teachers are following the plan.

Steffen: the students will use it any way to hold teachers up on "the student budget"

Brit: the term "student budget" sounds as though this is for the students - another term would be preferable.

Lene: it can be used in dialogue with the students and in some kind of format you might also be able to share it with your students.


2. Center for IT Government Projects at ITU, a short briefing (Jens Schmidt, 10 min.)

Sponsored by the Ministry of Finance. The investment is for four years.
Launched in the beginning of next year.

3 researchers, 1-3 PhD students.

Include a set of disciplines.

Jens has spent 30 years on IT projects.
Not trying to monopolize research on IT projects at ITU.

You are very welcome to stop by Jens' office in 4D for further discussion.

3. Workplace Assessment 2017/18 (APV) (Jens Chr, 15 min.)



Brit: can we expect a follow-up? Previously, negative outcome doesn't seem to have been followed up on.
Jens Chr: this is why we only do this one now - so there should be follow-up on all outcomes of the survey.

4. SAT-business is looking for 1-2 volunteers to become VIP observers (Christopher Gad, 2 min.)
We need VIP observers to participate in discussions - in addition the the head of programmes, we need teachers. It has to be permanent faculty. There are meetings once a month.

Follow up by email to all faculty as most of the TIME group isn't present.

5. The research data management policy (Irina, 15 min)
Questions to consider:
What constitutes data for you?
How do you organize it/where do you put the data?

Christopher: remember to mention when you collaborate and share data with others (how do you do this?)

Irina will send an email.
Please spend 10 minutes on it.
In January we can spend 15 minutes on discussing how to organize around the (infra)structures.

5. AOB