Agenda

1. News (Jens Chr., 5 min.)
2. New Head of Business IT (Lene, 10 min.)
3. Summer University (Lene, 10 min.)
4. Dynamic BFI lists (Jens Chr., 10 min.)
5. Work Environment Representative (Jens Chr., 10 min.)
6. Follow up on supervision allocation: how many thesis projects can you expect? (Steffen, 10 min.)
7. AOB (5 min.)

Minutes
1. News (Jens Chr., 5 min.)
- ITU is proposed to be granted extra 25 mill. DDK in base funding on the financial bill. JCG is very pleased about the proposition. It makes it possible to increase the student intake. At the board meeting next week, the board are going to decide if we roll back to normal size or if we go for growth.
- FemTech ITU, The concept is that women of ITU meet and discuss issues related to gender issues in research and teaching. Digital Design Department hosted this year’s event. Next year Computer Science Department will host the event and Business IT will be hosts in 2020.
- Stine Gotved is proposed to take over the role as Head of Studies, Jens Christian stresses that the negotiations are still in progress.
- New employees:
Associate professor Oliver Krancher
PhD student Per Rådberg
Postdoc Lise Røjskær Pedersen

2. New Head of Business IT (Lene, 10 min.)

3. Summer University (Lene, 10 min.)
Background: ITU would like to offer students the opportunity to take an extra course during the summer. The initial idea is that the summer university should involve students, graduates, and people from industry. Now we have decided (due to lack of time) that in 2019 we do a small-scale version of the summer school. The idea is that each study program organize at least one of their courses as summer course.

Summer school is relevant for many reasons: We want the students to finish their education on time, and at the moment it is difficult for students to catch up if they fail a course. At the same time, the summer University will also make it easier for students who wish to study abroad or work during the semester etc.
The organizing of the summer school has many practical implications, you will hear more about the frames of the summer school.

4. Dynamic BFI lists (Jens Chr., 10 min.)
Please be aware, you can affect the venue lists. Faculty can propose changes to the BFI-list e.g. changes to the publisher list.
Christopher: A criteria for getting on the list it that it is pre-reviewed. If researchers on Danish Universities do not publish on the sites, the venue is deleted/removed.

Steffen: Contact the ITU members of the committees or expert group if you propose a venue without result.

5. Work Environment Representative (Jens Chr., 10 min.)
Every department is supposed to have an elected working environment representative. The representative gets a small amount of pp. (8-10 points for taking on this task). There is a new election soon, please consider to take on this important role.

Christopher: It is an important role, but many other and equally important roles are not getting points for their work effort?

JCG: When giving out points it means everybody else should teach a little more. Look at this as an acknowledgment of the role. As work environment representative, you help your colleagues and management work with e.g. the themes in the APV.

6. Follow up on supervision allocation: how many thesis projects can you expect? (Steffen, 10 min.)
The process and timeline: Students are asked to make a prioritized list of three supervisors. We hope that this can help the students submit their master’s thesis on time. This means, if students contact you now, please do not make any agreements/contracts yet, but wait for the allocation process.

Expected prognosis: 5-7 students per supervisor.
In this prognosis, we have not counted PhD students. PhD students are allowed to supervise, but this has to be planned it with the PhD supervisor.
Note that, if you supervise a group of five students, you might have to supervise one more thesis.

Timeline:
Thesis prep course: 14 September.
Research Sharing Market: 11 October
The system is open from 1 – 15 October.
Course base opens 1 December. We encourage the students to invite you 1 December, and we encourage you to meet the students ASAP.

If you are assigned a student, you have bad experiences with, you have the chance to complain before we inform the student of the allocation.
Please note that ILM students are part of the calculation but not the allocation. Therefore, they, as well as students from other study programmes, might contact you, and here you are free to organize on you own.

Christopher: Thesis prep activities on DIM: I have tried to formulate something about expectations to the student and supervisor. This central allocation might mean that both supervisors and students have to be more flexible. There has been an uneven distribution at BIT, meaning that some supervisors might have more supervision now. An idea is to make the first supervision shared, so you do not have to repeat you self and waist unnecessary time. Christopher will share the information he has given the students with faculty.


7. AOB (5 min.)