Extended meeting from 13 - 15.

1. News
2. Research Sharing Day (Sisse Finken 5 min.)
3. The Strategic Frame Contract (Jens Christian Godskesen 20 min.)
4. Follow-up on the discussion about common vision and goals for BIT (Jens Christian Godskesen 20 min.)
5. AOB
6. Discussion of the proposal for a system for allocation of supervisors (Steffen Dalsgaard 60 min.)

1. News
* New Minister for Science and Education;
* Mads Tofte will not apply to continue as vice chancellor after 31 December 2018;
* Head of Business IT – job interviews was conducted last week, and hopefully the new department head starts after the summer vacation.
* The TiP research group is hosting this year's Danish Association for Science and Technology Studies (DASTS) conference at the ITU on May 24th & 25th.

Christopher Gad: Comment on harassment: The Study Board is also working on a sexual harassment policy for students.

2. Research Sharing Day (Sisse Finken 5 min.)
You will soon receive the program. The day starts with lunch at 12 o clock.
The space available for the research sharing booths is about 2x1.5 meters per research group.
As a research group, you can decide to focus on a research theme.

3. The Strategic Frame Contract (Jens Christian Godskesen 20 min.)
The strategic framework contract 2018-2021 between ITU and the Ministry of Education and Research (in Danish) has been signed. See the attached version for JCG’s highlights)

JCG: Please notice that the type of goals have changed. There are no strict measurements we should live up to. This is a shift compared to our previous contracts, where the fulfilment of the goals were easily decided. Now it is harder to determine if the goals have been reached or not. This could be both an advantaged and a disadvantage for ITU.

The strategic goals concerns the following 6 main topics:
(1) Increasing research-based education of technical IT specialists;
(2) More female technical IT specialists;
(3) All students must reach a high learning outcome;
(4) All graduates must have good employment opportunities;
(5) Strengthen IT research within areas that reflect societal needs;
(6) Collaboration and knowledge sharing for strengthening IT subjects in folkeskole and gymnasium (primary and secondary school).

4. Follow-up on the discussion about common vision and goals for BIT (Jens Christian Godskesen 20 min.)
Brit on behalf of the TiP group: TiPcame up with two shared goals for the department.

1. A least one activity a year for everyone in the department.
2. A goal about developing a culture that sustain cultures for independent research (not only understood individually but also a group).
Christopher: We should have at least one activity across the two research groups a year: The activity type is flexible since the main purpose is to talk to each other – but there should be a frame and purpose.

There was a discussion about the ITU narrative and the department narrative. There was agreement about the fact, that ITU is different from other universities, and that it could be a good idea to start the discussion about common goals and vison by looking at the department’s narrative.
Different viewpoints about what makes ITU different from other universities were expressed. Some view it positively that other universities are now working with IT in research and education, and some see it as a thread, since IT is in everything and can now be seen as a commodity. In this view, the other universities are strong since they are integrating IT into their main research areas.
Some emphasize that what makes ITU special is the strong contact to the practitioners.

5. AOB

6. Discussion of the proposal for a system for allocation of supervisors (Steffen Dalsgaard 60 min.)
The three Head of study programs (Steffen, Christopher, and Hanna) have met and tried to develop a model for how to meet the issue of how to allocate supervisors. (Please see slides for information about the process and questions raised for discussion).

The model allocates supervisors to the students, and makes the process more transparent and fairly distributed.

Hanne: The allocation of supervisors should be part of the manning process. Now it comes in addition to everything else.

What is the fair distribution?

Lene: Supervision should be allocated according to your teaching – if you teach a large course, you cannot also supervise the same amount as you colleagues …

JCG: What about the postdocs fully financed by ITU – they should also supervise.

Hanne: Often they have not been part of the teaching, which means that the students have not met them before. The postdocs lack the education part.

Lene: Would it be an idea to have a year every three year where you only supervise? It is too much to both teach and supervise.

Christopher: There are two main issues with the way it works today: (1) There is an uneven distribution of supervision, and (2) the students have the full responsibility to find a supervisor – this is immoral. However, the students also have to adjust according to the presented model. They cannot expect to find a supervisor that is fitting to the thesis.

Steffen: In this model, we will allocate the supervisors to the students, but they are still a part of the process.

Brit: It would help if we could have more supervision in groups.

Lene: My spring calendar is full already in October. The smart students makes oral agreements early in the fall semester.

Oliver: I do a workshop in the beginning of a process if they have similar topics. In the middle of the process, the questions are too specific, and you waste everybody’s time if you make group supervision.

Baki: Could the supervisor make some demands, so the students know in the beginning. E.g., you have to participate in group supervision, or this supervisor can only supervise on Mondays …

Steffen: We can also prepare the students better in the thesis prep courses.

Christopher: Since it is decided that DVIP is no longer allowed to supervise, maybe we could have more DVIP teaching courses in order to free time for VIPs to supervise.

James: It could also be an idea to share or develop common guidelines on how to handle the complicated supervision cases. The guidelines could be shared with the students in the thesis prep seminars.