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Thursday, November 15

  1. page Thu 15 November 2018 edited ... 2. Presentation of new department initiatives (Lene) 3. AOB Minutes Ad 1. News · Election…
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    2. Presentation of new department initiatives (Lene)
    3. AOB
    Minutes
    Ad 1. News
    · Election for ITU’s Internal Working Environment Organisation (Deadline 26 November)
    Lene has warned that it might not be possible to find one from BIT at the moment, but Lene hopes that you will consider to run if you feel for it.
    · Faculty development reviews (medarbejderudviklingssamtaler, MUS) will be conducted in January and February
    The template (On the ABC) is not very good. The Personnel Department is aware of it, and the template will be revised Spring 19. But we have to use it one more time.
    People employed in a project have MUS with their PI or manager.
    Lene will use this opportunity to get to know more about you and your work – please attach a piece of work you want Lene to be familiar with. Also relevant when Lene meets with people from outside ITU.
    Lene suggests that the MUS focus on your expectations and ambitions in the coming 2 years (or more).
    Deadline: MUS will be conducted in January and February.
    Process:
    Lene will invite all she is having MUS with in Outlook. There will also be timeslots reserved for MUS in Lene’s calendar, where you can rebook, if the suggested time does not fit you.
    If those of you not having MUS with Lene want to talk with Lene, please initiate a meeting.
    · New union representative: Gitte Stald
    Christopher: FYI: We are allowed to have more than one union representative (one for each union represented at ITU). The role is overlapping with the working environment representative, and it is an important resource in salary negotiation etc.
    · New colleagues:
    - Lorenzo Gentile, research assistant
    - Silja Vase, research assistant
    Incomming staff:
    - James Maguire, assistant professor, 1 January 2019
    - Cancan Wang, assistant professor, 1 January 2019
    - Kirsten Denker Hansen, student assistant, 1 January 2019
    - Fatemeh Saadatmand, assistant professor, 1 February 2019
    Lene is aware that the department is understaffed, but before we hire more permanent faculty, we need to get an overview over which teaching competencies we need.
    Ad 2. Presentation of new department initiatives (Lene)
    Please see Lene’s slides presenting her thoughts and suggestions for new department initiatives.
    Lene stresses that it is very important for her to help create a good working environment for everybody in the department. Therefore, Lene is happy about the fact, that faculty have already started the department vision work – Lene agrees on the vision and want to help fulfill the vision you have already started.
    Lene also thanks the department for the warm welcome she has experienced as new department head. Lene is very happy and a bit overwhelmed that you are so confident in her in the role as new department head.
    (The department vision can be found in the slides)
    Educational portfolio – there is no reason why our education programs cannot grow. We fulfill all the conditions like employment, qualified students etc. We have a lack of teachers now, but we have the ambition and format to grow in the future.
    Lene presents her suggested meeting structure for recurrent meeting.
    See new meeting structure in slides.
    Lene wants to continue department meetings on a monthly basis. Maybe it can be discussed, who should participate in department meeting.
    A new initiative: Lene wants to make a new forum where all PhD students get together and have seminars 2-4 times each year. Besides that Lene will put means aside, in order for PhD-students to host 1-2 department events each year. It is important that PhD-students and research assistants are involved and informed about what happens in the department.
    Lene wants to be available for the research groups, and offers to participate in the research groups meetings – but the research group must initiate her participation.
    Department get-together:
    Marts – faculty help plan events.
    Summer party just before summer vacation
    Department retreat ultimo November
    It is Lene’s view on when to place the activities – other suggestions are welcome.
    Department coffee – every Thursday 14-00 to 15-00 in 3E-corridor.
    First department coffee is held 20 December.
    Lene is trying to get an overview of department budgeting and employees in the department – her aim is more transparency, but it is surprisingly hard to get the full administrative overview.
    Lene has a focus on reducing the stress load in the department. Important that we address the issue and figure out how to be more comfortable with what we are doing as a department. Lene encourages faculty to come and talk to her, if you feel any stress.
    Questions/comments:
    Lorenzo: What kind of events do you expect to be held by PhD-students?
    Lene: The seminars. Only expectations for now is that we set up this new meeting structure.
    Christopher: consider to incorporate associated professors in research decisions and not only full professors. When it comes to the framing of the research or direction of the department associate professors should be represented as well.
    Ad 3. AOB

    (view changes)
    6:39 am

Monday, November 12

  1. page Thu 15 November 2018 edited Agenda 1. News ... 26 November) {WER election.pdf} · Faculty ... and February. · N…
    Agenda
    1. News
    ...
    26 November)
    {WER election.pdf}

    · Faculty
    ...
    and February.
    · New union representative: Gitte Stald
    · New colleagues:
    - Lorenzo Gentile, research assistant
    ...
    research assistant
    Incomming

    Incomming
    staff:
    - James Maguire, assistant professor, 1 January 2019
    - Cancan Wang, assistant professor, 1 January 2019
    - Kirsten Denker Hansen, student assistant, 1 January 2019
    - Fatemeh Saadatmand, assistant professor, 1 February 2019
    ...
    initiatives (Lene)
    3. AOB
    (view changes)
    4:37 am
  2. file WER election.pdf uploaded
    4:37 am
  3. page Thu 15 November 2018 edited Agenda 1. News · Election for ITU’s Internal Working Environment Organisation (Deadline 26 Nove…
    Agenda
    1. News
    · Election for ITU’s Internal Working Environment Organisation (Deadline 26 November)
    · Faculty development reviews (medarbejderudviklingssamtaler, MUS) will be conducted in January and February.
    · New union representative: Gitte Stald
    · New colleagues:
    - Lorenzo Gentile, research assistant
    - Silja Vase, research assistant
    Incomming staff:
    - James Maguire, assistant professor, 1 January 2019
    - Cancan Wang, assistant professor, 1 January 2019
    - Kirsten Denker Hansen, student assistant, 1 January 2019
    - Fatemeh Saadatmand, assistant professor, 1 February 2019
    2. Presentation of new department initiatives (Lene)
    3. AOB

    (view changes)
    4:36 am
  4. page Department meetings edited Department faculty meetings in reverse chronological order: Autumn, 2018 Thu 15 November 2018 …
    Department faculty meetings in reverse chronological order:
    Autumn, 2018
    Thu 15 November 2018
    Thu 11 October 2018
    Tue 13 September 2018
    (view changes)
    4:35 am

Monday, October 15

  1. page Thu 11 October 2018 edited ... 4. Overview allocation of project supervisors (Steffen, 10 min) 5. AOB Minutes 1. News (5 …
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    4. Overview allocation of project supervisors (Steffen, 10 min)
    5. AOB
    Minutes
    1. News (5 min)
    - Innovation Fund Denmark visits ITU 29 November. You are welcome to invite external partners.
    - New colleagues:
    PhD student Hasib Ahsan
    Assistant professor Jannick Schou Hansen
    4. Overview allocation of project supervisors (Steffen, 10 min)
    Students deadline for choosing possible supervisors is Monday 15 October. Do not say yes to any students, but wait until we allocate the students. If you wish to supervise a specific student, please ask the student to add you as first priority.
    The Digital Design department has copied the process. Please note that the processes are parallel, it is not a joint allocation.
    We expect you all in general to supervise 5-7 students. Very heavy teaching loads releases a decrease in number as very light teaching loads may increase the number. We think it is the best way to secure a transparent and fair process for everybody.
    Please note 1) It is not 5-7 master students, 2) depending on how students group up, you might have to take on more supervision e.g. If you supervise a large group.
    Brit: Can we make cluster supervision?
    Steffen: Feel free to cluster supervision – also across topics and levels. The students are informed about this possibility. In order to save time, we encourage you to make a joint first supervision session with you students to clarify the supervision process.
    Irina questions the fairness of the new allocation process, since the supervisors’ perspective is not taking into account. A result of this could be less probability of students contributing to the supervisors’ research.
    Steffen: Hopefully, it will not make a difference since students choose a supervisor using the supervisors’ key research topics. We should also remember the unfairness of the current process where some students cannot find a supervisor.
    Raffaele contributes with positive feedback on the new process so far: 1) more students are already thinking about their thesis/bachelor project. 2) Due to the keywords, it is easier to help students find relevant potential supervisors.
    An idea to optimize on the keywords: if it is possible to link to a more detailed description of the key words. Steffen recommends to link to an updated PURE profile.
    2. Call for EoI's (Jens Chr., 5 min)
    Expressions of Interest (EoI’s) is an indication that you would like to apply for external funding in the future (for applications with deadlines in 2019 or later). EoI’s help us allocate support from research support. Deadline: 26 October.
    The idea of step 1 in the EoI process is to prevent you spend time on an EoI if we already have chosen an applicant for a specific call.
    The call for EoI’s is a biannual call, but you are always welcome to submit an EoI ad hoc.
    3. Anti-bullying policy (Jens Chr., 15 min)
    The policy is a follow-up on the work place assessment (APV). The ITU Safety board has decided on the policy.
    Jens Christian stresses point 5 in the policy ‘when bullying occurs’.
    Note that Gitte Stald is ITU’s new VIP union rep.
    5. AOB
    Reminder from Lene Nielsen: It is still possible to apply for grants from Infinit (innovations netværket for IT) for smaller projects. The grants are around 100.000 DKK. Note that you need to have a company involved. Infinit no longer demands collaboration with other universities. The money is easy to get and there is no reporting. No need for an EoI, you just send the application to Infinit.
    Jens Christian thanks the department since this was his last meeting as acting Head of Department.

    (view changes)
    5:51 am

Tuesday, October 9

  1. page Thu 11 October 2018 edited Agenda 1. orientering News (5 min) 2. Call for EoI's (Jens Chr., 5 min) 3. Anti-bullying poli…
    Agenda
    1. orienteringNews (5 min)
    2. Call for EoI's (Jens Chr., 5 min)
    3. Anti-bullying policy (Jens Chr., 15 min)
    (view changes)
    1:07 am

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